Phillips County Motor Sports, Inc. regular Board of Directors meeting, Thursday, October 23, 2008, Stretch’s Pizza. Eat and meet begins at 6:30 p.m. with meeting at 7 p.m.

President Greg Kirkwood called the meeting to order at 7 p.m. Present were Kirkwood, John Carnahan, Dan Olson, Darryl Birkland, Jeff Aslberg, Bob Stormer, Rick and Kylie Starkey, Lee Jones, Jamie Ulrich, Bill Rock, Floyd and Sharon Kindle.

Sharon Kindle moved to accept the minutes as written with a second by John Carnahan and motion adopted.

Dan Olson moved to pay the $51.54 to Rick Starkey for bolts purchased through Big Flat Electric with a second by Sharon Kindle and motion adopted.

John Carnahan moved to accept report the treasurer’s report with a second by Sharon Kindle and motion adopted.

Outstanding bills: none at this time

Old business:

TIIP  grant for electricity not successful, however, good comments were made by the review committee and some thought the proposal had merit.

 Rick Starkey has not had a reply from the Racer’s Edge magazine as yet.

John Carnahan stated the schedule for moving rest of warming house would be approximately the weekend of Nov. 15 & 16 and help would be appreciated. Assistance is also needed for putting the latrines away. Rick Starkey will place cement posts at the ends of the track to prevent trespassing.

Greg Kirkwood related the Insurance for track through Bebee Insurance is awaiting a reply from his underwriter.

At this time, Ulrich has not gained information on the NOW account at First State Bank. (this pays interest on checking accounts)

The IHRA sanctioning began with breakfast with Kirkwood, Carnahan, Starkey, Snell, Olson and Dennis and Chad Bebee for breakfast and a tour of the track with Phil Gingerich. More fence will be erected on the southwest end of the track, otherwise the track met the requirements for sanctioning.

PCMS will not need Century Paving, Lewistown, to lay more sealant.

Several members are checking into the LED lights for port-a-tree for 2009 season through Summit and Jegs.

New business:

Purchased concrete at KMMR auction for $470.

The rifle for the fundraiser cost was $470 from Westside Sporting Goods.

PCMS was approached with the possibility of doing a lease or contract with Malta National Guard Unit for usage of track for Humvee training.  The national guardsman from the Helena unit said this would save time and money if the Malta unit could utilize the track for training and we would gain monetarily. Starkey questioned if PCMS could legally do this and Kirkwood will check with the county attorney. John Wiese is the unit commander.

North Star Dodge stated at this time they were unable to do a long term financial commitment for scoreboard sponsorship. John Carnahan stated they would now contact Tilleman Motors.

In other action to come before the board, Bob Stormer, Glasgow, had emailed ideas for the group to discuss:

A)     a proper web forum needs to be developed and implemented for the pcmotorsports.org web site. We need to get something developed so the racers can hang out, discuss stuff, help each other, etc. Also builds camaraderie and keeps racer numbers at events higher.

C)      Post the raw track data from the 9-21-08, Sunday, on the website as it has been omitted.

Stormer also stated if there were an expense for the forum site, he would be responsible. This would be a link to our site so the PCMS webmaster would not have responsibility for it. He encouraged members to go to ANRA.com to see some of what he was talking about.

A general discussion was held on generators for the track (Stormer commented that on the forum this could be posted and see if there was a generator someone would be interested in donating or selling for a reduced price) and co-oping with Swift Current for their timing system if our timer was for some reason unable to make a race date.

There being no further business to come before the board, the meeting was adjourned at 8:30 p.m.

There is no meeting planned for November and PCMS doesn’t meet in December so therefore the next regular meeting will be January 15, 2009.

Sharon Kindle, secretary