Phillips County Motor Sports meeting
Thursday, 7 p.m. May 21, 2009, Stretch’s Pizza
Present
were: Greg Kirkwood,
John Carnahan
, Dan Olson, Floyd &
Sharon Kindle
, Brad Olson,
Jamie Ulrich
, Dan Stout, Steve Neiffer, Leroy Dyrdahl, Denny Overcast, Dennis Bebee with
guests Dan Waters, Jim Hasbrouck, Chris Carnahan, Dylan Bergos, and Mary
Peignuex.
President
Kirkwood called the meeting to order at 7 p.m.
John Carnahan
moved to accept the April minutes as written and Dan Olson seconded: motion
adopted.
In the
absence of Treasurer Jim Sandsness,
John Carnahan
read the report.
Sharon Kindle
moved to accept the treasurer’s report and Denny Overcast seconded: motion
adopted.
Outstanding
bills:
correction
on Paul Oil should be $3395
not $3995.
IHRA sanction fee: $1250
PCN (ad) $21.25
Bills
paid but need approval:
The
Print Shop $30
John Carnahan
fuel $200,
$112.61& $76.89 (blades)= $385.50
Paul Oil Co. VHT $3995
Westside Convenience Store $200
fuel
Jamie Ulrich
moved to pay outstanding bills and O.K. the payment previously paid bills and
John Carnahan
seconded: motion adopted.
Old
business:
The
concrete was poured on Saturday, May 16 with 330’ on each runway.
The
handrails for the pit and beer garden bleachers are painted and ready to be
welded on.
Gary
Faydo constructed the two sets of steps on spectator bleachers with lumber from
the warming house. Handrails will be
made at some time.
John Carnahan
reported the construction of road is near completion: a little more leveling,
then a grader will be used; the road rolled and gravel applied. Leroy Drydahl
has hauled in several loads of gravel.
Tom Miller
resealed the picnic tables, he and Wendy hauled garbage and Tom and
Rick Starkey
used the weed eater around the fence, bleachers and beer garden. James Leo will
reinforce the tables that have warped.
The
form poured for the memorial and bathrooms on spectator side are done and the
granite will be put in place this week with the first memorial being for Matt
Holman.
Three
$500 scholarships were awarded to Mike Black and Scott Hould of
Malta
, Robert Kindle of
Gt.
Falls
.
Dan
Anderson will finish the siding on the tower when the wind permits.
John Carnahan
stated the entrance sign, 7 ½’ x16’, the former football sign board, is
being designed by Dylan Bergos and possibly solar powered. Dusty Dowell’s
grandfather of
Billings
will assist with the sign for the finish and his father may possibly have solar
panels left over from previous jobs. The price for a sponsorship with a per year
contract is $3,000 and $4,000 w/o a contract. Everyone is urged to look for
potential sponsors.
New
business:
IHRA
registration for drivers ($60) due by June 1; can register on line at IHRA.com
however Barbour did say if the fee was
paid at our first race, June 7, (it is also a points race), you would be in
compliance. For track workers,
the fee is $40 and gives you insurance for injuries.
John Carnahan
will visit with Welch on using a machine to mark off parking spaces once the
road is completed. Carnahan is looking for a powder vs. paint.
Dennis
Bebee will bring in his truck with the welder to weld the handrails on the two
sets of bleachers.
It
wasn’t decided when the steps on bleachers would be sealed and Jim Hasbrouck
checked the seats over and said 6 should be replaced. The seats need resealing
sometime soon as well.
Finish
road on north side
The
holes are dug to move the speakers to north side of pit side, but Carnahan
requested the speaker by the tower be left in place. Discussion on who to dig
the trench for the wires: Mark Boothe will be contacted and see if he could
trench for the water line from the hydrant to the track also.
Every
evening , and the coming 2 weekends are work days at the track. Track manager
said from 5 p.m. till dark on weekdays and all day on weekends. Contact John to
see what to work on. Jason Ulrich will do some mowing. The Ford tractor and
mower are at the track. (make sure you check the oil regularly when using the
tractor.)
The
“dip” on the runway is fixed as it is now concrete. Mummy’s Asphalt
will pour a new layer on the west end to match up the runway with the concrete.
PCMS has to take the old asphalt out.
The
Chamber of Commerce is replacing the sign at the east entrance of
Malta
(by the pavilion) and will take it down and give it away. There is lumber there
for the vinyl signs to be placed on and displayed all season. The chamber will
decide who gets the sign as it is by request.
Carnahan
stated he has IHRA signs for the tower “face” where the vinyls were last
season.
Carnahan
said other tracks have a metal running under the bleachers from top to bottom so
children can’t fall through the bleachers and it also allows all the garbage
to slide to the bottom. He does have some aluminum the track could use for this.
Steve
Neiffer and Dan Olson suggested we consider having the front page of the website
used for coming and recent events.
John Carnahan
moved to allow Greg Smith be our official photographer, wear a lime green vest
stating such, and also allow him to sell photos to the public.
Rick Starkey
seconded and motion adopted. Greg will send the pictures of every car on to
PCMS and post on his site as well. Greg will not charge us for this feature.
The
decision was made to send all information to Greg Kirkwood for posting items,
information, pictures on the website, thereby allowing our webmaster to deal
with one person. This would ensure the webmaster knew it was all right to post.
(greg.k@kirkwoodfuneralhome.com)
Dan
Olson asked about the LED lights and Carnahan has a booklet with the names of
people whereby to purchase them. We need 8 amber lights. The port-a-tree will be
shortened 1’ as the funny car drivers are not able to see the lights clearly.
Phil
Gingerich will arrive June 4 and work with the techs on June 5, Friday and be
here through Sunday. It was decided to
have our official IHRA sanction race June 7 complete with ribbon cutting
ceremonies. It is a points race as well.
Dan
Olson stated he visited with Donna Harper about the “box” and if you
register with IHRA that you have a box, it stays; you don’t change during the
season.
Terry
Hines informed Carnahan that the wire needed to run from the tower to the
scoreboards, back and across the track is 1350’ and the cost would be about
$600-650.
Neil
Stahl has loaned PCMS a tractor to pull the box drag with. If anyone knows of
the whereabouts of a box drag, contact track manager Carnahan. Leroy Dyrdahl has
the iron to make one and Dennis Bebee and
Don Snell
have been working on a blueprint.
There
being no other business to come before the board the meeting was adjourned at 8
p.m.
Sharon Kindle
, secretary
