Phillips County Motor Sports, Inc. 

Glasgow, Montana

Thursday, April 16, 2009

 Elks Club

Board members present were Greg Kirkwood, John Carnahan, Don Snell, Jamie Ulrich, Steve Neiffer, Dan Olson, Dennis Bebee and Denny Overcast.

Agenda:

Welcome members and guests

Called to order at 8 p.m.

Minutes

Dennis Bebee moved to accept the minutes from the February meeting as written with a second by John Carnahan and motion adopted

Treasurer’s report

Greg Kirkwood gave the treasurer’s report (info provided by secretary’s files from March as new treasurer was not able to attend)

Dan Olson moved to accept with a second by Denny Overcast and motion adopted.

Outstanding bills:

*M/C  $127.27 (postage, envelopes, toilet deodorizers                      

Moore ’s Printing $60.00 (ads)

*Packy’s (rolls for Sherrie Barbour mtg)    &$26.28                                 

*PCN (ads) $21.25                                                                             

*K Hanson 5 Inc $20.00 (ads)

(*denotes paid, but need approval)

Don Snell moved to pay the outstanding bills with a second by Dan Olson and motion adopted.

Old business:

Need wording for the Flatlanders Car Club for sponsor signs on picnic tables-Flat Landers purchased a concrete sign to be placed on the spectator side not a table sponsorship.

Kirkwood Funeral Home will donate the granite form for the Holman memorial.

The handrails on bleachers are constructed and will be painted and put in place. There was no discussion remaining on fence to be erected for IHRA requirements.

John Carnahan will continue to work with Scott Robinson on concrete signs for words needed.

Dan Olson & Don Renner on concrete signs-words needed: info was completed.

Bebee Southside Storage on concrete signs-words needed: info was competed.

All school reunion dates are July 10-12 when the port-a-potties are needed.

Dan Anderson will complete the tower for PCMS.

Four scholarship applications have been received to date and will be acted upon.

New business:

 NHRA fee increases: Kirkwood informed the group of the increase in the NHRA fees.

Work days at the track-Carnahan & Bebee: an email alert will be sent out as well as notices in the Phillips County News and on KMMR if timeline allows. The remaining section of the “warming house” was moved and set in place on Sunday. Two hundred feet of  pavement on each runway has been scored and will be excavated for the concrete.

2009 Nat’l. Speedway Directory will be soon available at $10 ea or less in bulk.

John Carnahan explained the fee structure for joining the IHRA and insurance provided and several people signed up.

Denny Overcast would like to know of anyone interested in getting certified for “tech” as books will be needed to be read and an open book test will be given.

John Carnahan mentioned PCMS is looking for sponsors for the entrance board which will be placed at the track.

PCMS is also looking for trophy sponsors for the Super Pro, Pro (provided by Fine Line Auto; and Jr. Dragsters, provided by Neil Stahls.

Side note: Jim Sandness stated the Malta Centennial Committee will sponsor trophies with their info on them.

Also, the Malta Centennial Committee donated $1,000 towards the North West Funny Cars for June 7.

Bob Stormer asked about possible backup for the timing system and Carnahan stated we do have word out from Sherrie Barbour to other tracks that we are “looking” for a different system than the Port-A-Tree.

There being no further business to come before the board the meeting was adjourned at 8:45 p.m. The next regular meeting will be May 21, Thursday at Stretch’s. Attendees are encouraged to come early and have a meal prior to the 7 p.m. meeting.

(notes taken by Jamie Ulrich in the absence of secretary Kindle)

Sharon Kindle, secretary